AI Audit for Business: What You Get for 1,500 PLN in the Hanse Studio Package

An AI audit for your business in the Hanse Studio package costs from 1,500 PLN and includes 4 to 8 hours of discovery, a PDF roadmap and a one-hour walk-through call with the client. It is the first step before any implementation: before you spend 3,000, 12,000 or 50,000 PLN on automation, you receive a process map and a list of places where AI actually adds value. In this article we break down the entire package into components: what you get, what you do NOT get, how to prepare and what happens after the audit.

Why audit AI before implementation

Most companies waste 30 to 50 percent of their AI budget because they pick a tool before they understand the problem. The classic sequence looks like this: someone on the team saw a ChatGPT demo, the director reads an industry report on artificial intelligence, buys a subscription, organizes an internal hackathon, and after three months it turns out that nobody uses the new platform. Money spent, processes unchanged.

The audit reverses this order. First, we map 8 to 15 processes in the company, identify those where AI adds measurable value, estimate ROI per process, and arrange them in priority order. Only after that does a stack recommendation appear: Claude versus OpenAI, n8n versus Make, Telegram versus Slack. The choice of tool is a consequence of a business decision, not the other way around.

Second reason: not every process pays back when automated. The audit explicitly indicates where AI makes sense and where it wastes budget. A process executed two hours per week by one person who knows it by heart will not return a 3,000 PLN investment in a workflow. It is better to leave it alone and focus the budget on three processes that consume 80 hours per month for the customer service team. The audit shows these numbers in black and white.

Third reason is more pragmatic: the audit is credited 50 percent toward the price of the AI Implementation in Business package (from 12,000 PLN). If after discovery we decide to proceed with the flagship, the audit cost reduces the invoice for the package. This means client risk is minimal: in the worst case scenario (the audit recommends “do not implement AI”) we refund 50 percent and you walk away with a process map worth more than 750 PLN.

Fourth reason is softer but in practice equally important: the audit gives the client a tool for internal conversations. In most SMBs, the AI decision is not single-handed. The owner has to convince the finance director, the finance director wants to see numbers, the operations director wants to know whether his team will lose their jobs. A PDF with the process map, ROI per process and a 90-day roadmap lets you have this conversation based on a document, not opinions. This is often perceived as the package’s greatest value, more than the technical content itself.

What the audit includes (5 deliverable sections)

The AI Audit package from 1,500 PLN is a concrete deliverable: a 12 to 15-page PDF and a one-hour walk-through call. The structure is fixed, regardless of the client’s industry.

1. Company process map: interviews with the owner and 2 to 3 key team members. We document operational processes (sales, marketing, finance, customer service, delivery, reporting), not strategic ones. Output: a swimlane diagram with 8 to 15 processes and their current cost (monthly hours, rate, total).
2. Identification of 8 to 15 AI-relevant processes: we flag processes where AI delivers real ROI. Criteria: repeatability, availability of input data, clear output, no hard regulatory blocker. Rejected processes receive a one-sentence justification.
3. ROI estimation per process: for each AI-relevant process we calculate hours saved per month, tool costs (API plus hosting plus retainer), breakeven in months. A table with three scenarios: conservative, realistic, optimistic.
4. Stack recommendation: per process category we select tools. Claude versus OpenAI for LLM, n8n versus Make for orchestration, Telegram versus Slack for notifications, Pinecone versus chroma for vector DB. Each decision has a one-sentence rationale and monthly cost.
5. 90-day roadmap: a concrete plan for the next 90 days. 3 quick wins (workflows that can be delivered in 2 to 4 weeks each, 3,000 to 5,000 PLN per workflow) plus 2 to 3 medium projects (longer implementations, 5,000 to 15,000 PLN). Each project has an owner, deadline and measurable success criteria.

The PDF roadmap is returned to the client in a format ready for printing and presenting internally. An executive summary on the first page (for the decision-maker who will not read 15 pages), the rest for operations. If you want to see an example structure, we described it in our article AI Implementation in Business.

What the audit does NOT include

The audit is discovery and strategy, not execution. Clients often ask whether 1,500 PLN includes building an assistant or the first workflow. It does not. This is deliberate scope, because trying to fit implementation into the audit price would dilute both products.

• Workflow implementation: separate project from 3,000 PLN per workflow in the Process Automation package. The audit recommends which workflow to build first, but does not build it.
• AI assistant build: the AI assistant on Telegram package costs 3,000 PLN setup plus 800 PLN monthly retainer. The audit can recommend an assistant as one of the quick wins, but the build is a separate scope.
• Team training: 2 sessions of 2 hours included in the AI Implementation in Business package (from 12,000 PLN). For the audit alone, we leave the decision to the client: whether they handle change management internally or need a workshop.
• Tool licenses: costs of APIs (Anthropic, OpenAI), hosting (Hetzner, Mac Mini), Telegram (free) plus n8n self-host (~20 USD per month) are paid by the client directly. We list them in the roadmap but do not invoice for API.
• GDPR/RODO impact assessment: if the client operates with PII (end-customer personal data) and requires a formal DPIA, we add 1,500 PLN. Most SMBs do not need a formal DPIA and the standard recommendation in the Stack section is sufficient.

The boundary is clear: the audit says what, when, for how much. Implementation is a separate step. Clients who want everything in one package receive a recommendation for the AI Implementation in Business package (from 12,000 PLN), where the audit is part of the scope.

Pre-audit: 30-minute discovery call

Before you sign an audit agreement, we conduct a 30-minute call. Free of charge. The goal: assess whether the audit will pay back for the client.

During this call the client describes the three biggest operational pain points. Hanse Studio checks the fit: whether AI makes sense in this industry, whether processes are mature enough for automation, whether the client has capital and patience for a 90-day roadmap. Result: go or no-go.

In practice we reject around 20 percent of inquiries at this stage. Typical no-go reasons: a company with fewer than 3 employees and too few processes, a client looking for “magic AI” without readiness to change their way of working, an industry requiring heavy regulation (medicine, law with PII), where compliance overhead eats the ROI. In each of these cases we recommend an alternative: process mapping without AI, point consultation, ready SaaS tools.

The remaining 80 percent of inquiries proceed to the audit agreement from 1,500 PLN. The discovery call is a time investment in the client that we do not treat as a sales pitch. If we recommend a competing package, we say so directly.

Sample deliverable

Specifics: what the audit PDF looks like. The structure is based on real documents we delivered to clients in 2025 and 2026.

• Page 1: Executive Summary. One page for the decision-maker. Three key findings, recommended package (Assistant / Automation / Implementation 12k), estimated 12-month ROI. The client reads this page and has 80 percent of the information needed to decide.
• Pages 2 to 5: Process Map. A swimlane diagram with 8 to 15 processes in the company, split by department. Each process has a current cost (hours times rate) and status: AI-relevant (green), AI-marginal (yellow), AI-skip (red).
• Pages 6 to 11: Findings. One page per AI-relevant process. Current state description, workflow proposal, monthly hours saved, tool cost, breakeven, risks. Everything in numbers, not adjectives.
• Page 12: Stack Recommendation. A table with recommended tools per category. Pricing per tool, total monthly cost at proposed scope.
• Pages 13 to 15: 90-day Roadmap. A Gantt chart with 3 quick wins and 2 to 3 medium projects. Per project: scope, deadline, owner, success criteria, cost.

The PDF is returned in 5 to 7 business days from contract signature. An editable version (Markdown plus Mermaid diagram source) is available on request, for clients who want to modify the document internally. Anthropic publishes client project examples on its case studies page and our deliverables are stylistically close to that standard.

After the audit: one-hour call and decisions

The audit does not end with sending the PDF. After delivering the document, we schedule a one-hour walk-through call. The client reads the PDF beforehand, asks questions on the call, verifies numbers, challenges recommendations.

Typical flow: the first 15 minutes for executive summary and process map, the next 30 minutes for a deep dive into 2 to 3 quick wins (whether the client agrees with the scope, whether there are doubts about tools, whether the timeline fits), the last 15 minutes for client questions and any adjustments to the roadmap. After the call we send an updated PDF version if there were changes.

The client has three further paths. First: implementation of a single workflow (Automation package from 3,000 PLN) or an assistant (3,000 plus 800/mo). Second: the flagship AI Implementation in Business package (from 12,000 PLN), where the audit is credited 50 percent toward the price. Third: no further cooperation this quarter, the client takes the PDF as a self-managed roadmap. All three are fine. Sometimes the best decision after an audit is “got it, thanks, we will come back in six months”.

From our statistics since 2025: about 40 percent of clients after an audit choose the flagship 12,000 PLN package, 35 percent decide on one or two workflows from the Automation package from 3,000 PLN, 15 percent order a Telegram assistant, the remaining 10 percent stay with the audit alone and return after one or two quarters. The last group is not a failure: sometimes a company is not operationally ready and implementing now would waste 12,000 PLN. Better to wait 6 months, mature with processes and return to the roadmap with the PDF in hand.

Regardless of the path, the client retains the PDF and rights to the content. The process map is the company’s property, you can use it internally, share with the team, print for the board. There are no clauses like “this PDF expires after 30 days” or “you must choose a package within 14 days”. The audit is a document that stays with the client forever.

How to prepare for the audit

The audit goes faster and delivers better output if the client comes with information collected in advance. The list below is not a requirement, but each item shortens discovery by an hour.

• Current process documentation (if any exists). It can be Notion, Google Docs, a text file, anything. Even 3 pages of notes help.
• A list of tools currently used in the company: CRM (Pipedrive, HubSpot, Salesforce, in-house), email (Gmail, Outlook), documents (Google Workspace, M365), communication (Slack, Telegram, WhatsApp), accounting (wFirma, iFirma, accountant), e-commerce (Shopify, WooCommerce, custom).
• Top 3 processes you would like to optimize first. This is the client’s initial hypothesis, the audit verifies it. Sometimes it turns out that process number 4 has higher ROI than the top 3.
• Financial data per department or per process, if the client has it. Number of transactions per month, average employee time per process, average hourly rate. Helps with ROI estimation. Not required but useful.
• Contacts to 2 to 3 team members we will interview. Preferably different departments: operations, sales, finance. Each interview takes 30 to 45 minutes.

If the client has none of the above prepared, that is also fine. We then spend the first 2 hours of the audit structuring the information directly from conversation. The PDF simply returns after 7 days instead of 5.

A practical note: preparing in advance has a second, less obvious effect. It forces the client to organize their own operation before we step in. Many SMB owners have never written processes on paper, even after 10 years of running a company. The very act of structuring (list of tools, top 3 problems, financial data) often reveals obvious truths invisible in day-to-day work. The client sometimes says: “You know what, when I wrote it down, I saw that process X costs us 60 hours per month, not 20 as we thought”. This is the moment when the audit starts paying back before it even begins.

FAQ

Does the audit cover the whole company or one department?

The client chooses the scope. The 1,500 PLN package covers either 1 department in deep dive (5 to 8 processes) or a lighter company-wide overview (8 to 15 processes). Larger companies (30+ employees, 5+ departments) usually choose per-department sequentially: first audit for sales, second for operations, each from 1,500 PLN.

Online or on-site?

Online by default: Telegram, Zoom, Google Meet. Cheaper for the client, faster for us, preferred by most companies. On-site (travel to the client for 1 to 2 days) plus 500 PLN, available for clients in Szczecin and the Tricity area. DACH clients can order on-site for an additional 1,500 PLN (travel cost plus one overnight stay).

How long does the audit take from contract to PDF delivery?

5 to 7 business days. First 2 days: interviews with the client and team (2 to 3 calls of 45 minutes). Next 3 days: process mapping, ROI estimation, stack recommendation. Last 1 to 2 days: PDF drafting and internal review before sending to the client.

Is there a ROI guarantee?

We do not guarantee a specific ROI amount, because it depends on how many workflows the client actually implements after the audit. We guarantee one thing: if the audit concludes with “do not implement AI in this company now” (e.g. processes are too few, the industry is not ready), we refund 50 percent of the audit cost. The client walks away with a process map worth more than 750 PLN and no obligations.

Can I order the audit anonymously, without revealing business details?

Yes, we sign an NDA before the first discovery call. Hanse Studio’s standard NDA includes a 5-year confidentiality clause, a ban on using client data in marketing (without explicit consent), and a ban on working with direct competitors for 6 months after project completion. The NDA template is available on request before signing the audit contract. Most SMB clients do not require a formal NDA, but for industries with sensitive data (medicine, law, finance) it is standard.

What if I only have 30 minutes and want a quick “does AI make sense for me” assessment?

The 30-minute discovery call before the audit is free and sufficient. After the call we send a one-page email with three conclusions: whether AI makes sense for this company now, which 2 to 3 processes are worth addressing first, what budget realistically to plan for 6 to 12 months. This does not replace a full audit (no ROI estimation, no roadmap), but provides initial orientation at no cost. If the email recommends “yes, the audit makes sense”, the client decides whether to sign the agreement from 1,500 PLN.

The AI Audit in the Hanse Studio package costs from 1,500 PLN and is the first step in a sensible approach to artificial intelligence in business. Without an audit, implementations cost twice as much and often target suboptimal processes. If you want to see how the audit connects with the full flagship package, we described it in AI Implementation in Business. For the “when does AI pay back” decision, see the ROI calculator. Ready for a conversation? Check the AI packages or book a discovery call.